Outsourcing Accounts Payable Services

Accounts Payable Services

Minimize liabilities and the risk it poses to your business and its growth by making timely payments before the pay-by date at affordable rates

When business accounts are undermanaged, it is usually when they lose track of expenditures, pay-by dates, and vendors in the contract. If your business is overwhelmed by large billing volumes, purchase orders, and other accounts payable functions over which you have too little control, it's time to ring Global Accounting Corp. What we mean to say is outsourcing accounts payable services helps you get back into compliance and avoid expenses from doubling. At GAC, We want you to take advantage of our accounts payable solutions so your undermanaged process can be converted into a system that's looked after by certified accountants. We are often recommended as the best accounts payable service provider because our deliverables have always been highly regulated, causing our clients to feel satisfied with what we do.

As an ISO 9001:2015 certified accounts payable service providing company, we follow the process that parallels the approach prescribed by the regulatory bodies and local governments to ensure you have control of the process through segmentation of duties.

Our Accounts Payable Services

Managing large billing volumes without process control could make it difficult to establish the existence of invoices and supporting documentation. This increases the cost of audit as auditors might be prompted to increase sample size till the paperwork satisfy. So to reduce the burden of proof submission, it's best to outsource accounts payable services.

Our online accounts payable services encompass -

Updating Accounts Systems

Updating Accounts Systems


We track down supplier invoices to collect proof of service and purchase orders. We segment duties among teams to ensure all dots are connected to establish a paper trail from one end to another. In doing so, your business accounting platform will have reports that are presentable at audits.

Invoice Processing Services

Invoice Processing Services


We verify and approve supplier bills after matching them with valid receipts and purchase orders. Our team of accounts payable professionals handles the entire invoice cycle on your behalf starting with vendor invoice capture, preparation, dispatching invoices to approvers, payment processing, and archiving.

Escalation Management

Escalation Management


With deep expertise in accounts payable services, we will evaluate if vendors aren't paid in time. We will quote payment terms to actively follow-up on escalations so that payables can be closed at the latest date. Our expertise helps you catch lapses such as issuing PO without a budget, accepting services without authorization, lost proof of delivery against supplier bill, mismatch in invoiced items, incorrect billing.

Capturing Discounts

Capturing Discounts


We keep track of the amount payable to vendors to make you eligible for discounts. Our team will prompt you to make early clearance of supplier invoices to score discounts set aside for prepaying clients. We will utilize the documentary credits for direct account payments on being authorized by your bank.

Preparation of Payment Instruction

Preparation of Payment Instruction


Preparing instruction for Funds Escrow Agreement is a complex task. You must follow-up periodically to ensure that the instructions are carefully prepared and executed to clear supplier payments via direct transfer, check, or other agreed-upon methods post recognition of approval via signature capture.

Updating Debit/Credit Notes

Updating Debit/Credit Notes


Updating debit and credit notes of customer and vendor accounts encompass PO payments in supplier and client accounts. This information must be kept up-to-date for effective management of accounts payable records. Our accountants will monitor and update purchase and sales books upon realization of transactions.

Payment Record Maintenance

Payment Record Maintenance


Maintaining KPIs of vendor's account payable by reading and analyzing their request activity is crucial for tracking payment cycles. We will understand the KPIs from records to improve the process, identify buggy practices, and help your accounts payable become efficient. Additionally, we also prepare accounts statements of vendors to follow-up reconciled transactions.

Account Reconciliation

Accounts Reconciliation


At Global Accounting Corp, our accountants will match records namely statements, ledgers, and other payment notes to arrive at balanced values if all transactions align. Else, we will flag dubious payments and those that remain outstanding for further inquiry.

Unbilled PO Commitments

Unbilled PO Commitments


Sometimes due to buggy data entry or questionable practices, there could be unbilled PO commitments that pinch buyers and this can dent the quality of business dealings. To ensure there is no scope for such mistakes, unbilled orders are tracked and flagged so the promised services can reach buyers on time.

Issuance of Accounts Summaries

Issuance of Accounts Summaries


We capture all summarized records of payments owed to vendors for ease of tracing transactions and record-keeping to improve compliance. Our account summaries help you maintain trustworthy account systems that are fundamentally strong.

Supplier Purchase Records and Pricing Trends

Supplier Purchase Records and Pricing Trends


If there is no way to dedicate your resources for intricate records management anent the purchases and pricing trends, we can do it for you. This relieves you from the stress of staying up-to-date. That way you can stay on top of PO statements and current prices for better management of inventory.

When you outsource accounts payable services to us, we can take care of all your accounting needs, even the ones not mentioned above. Contact us for your custom requirements.

Software that Powers Our Accounts Payable Services

  • QuickBooks
  • Sage
  • Wave Accounting
  • Microsoft Dynamics
  • NetSuite
  • Quicken
  • Intacct
  • Acclivity
  • Xero
  • Simply Accounting By Sage
  • Peachtree Finance Software
  • Less Finance And Accounting
  • SAP Solutions
  • Bill Finance Software
  • MYOB Accounting
  • Yendo

Our Accounts Payable Process

At Global Accounting Corp, resolving account delinquencies most efficiently is what brings us face to face with some of the best there is. Our accounting teams have demonstrable skills in the accounts payable process and understand how small businesses struggle to cope with the day-to-day challenges. Our process is as follows -

01

Issue Purchase Order

The first step is taken by the buyer by creating a PO outlining their exact needs and how the itemized content should be delivered. This information is made visible to both ends of the system

02

Receive Goods

We will ensure that the buyer receives the promised deliverables or goods from the vendor per the itemized order

03

Enter Invoice and PO Match

In the back end, we will capture the invoice and register the data into the accounting system to maintain transparency at both ends. We also match the PO with the dispatched consignment

04

Receipt Match

We will compare the itemized bill and match the receipts. All taxes and deductibles are computed and matched per the record

05

Make Payment

We will keep a tab of payables and ensure the payment is completed within the stipulated time. We will automate reminders to keep vendors reminded about the dues

06

Bank Reconciliation

We will compare the account books and bank statements to ensure both ends match and there are no differences that require rectification

Simple Steps to Hire a Virtual Accountant from GAC

Step 1
Free Consultation
Step 2
Agree On Process
Step 3
Grant Access
Step 4
Go Live

Why Hire GAC Over Competitors?

01

Hiring in-house AR Professional

  • Salaries begin upwards of $4542 a month
  • The hiring and training process is slow
  • High staff turnover leaves too many new hires
  • Fixed work schedule with no overtime
  • Sky-high cost to the company negates any meaningful gains

02

GAC Accounts Payable Services

  • Price begins at $8 per hour sans the up-front charges
  • Adheres to SLA and quality expectations
  • Dedicated employees with a low attrition
  • Observes flexible working schedule
  • Zero hidden fees or charges

03

Other AR Companies

  • Higher hourly rates begin at $20 per hour
  • Possible deviations from contract terms
  • High employee attrition limits scalability
  • Rigid working hours and finite flexibility
  • A hidden fee may be applicable

Industries that Have Benefitted from Our Accounts Payable Services

Healthcare Banking and Finance Manufacturing Retail & Wholesale Agriculture Mining Logistics & Transportation Engineering Services Oil and Gas Real Estate Telecommunications IT & Software Pharmaceutical Restaurant Insurance

Customer Success Stories

A powerful cash flow mechanism was developed by GAC for a client to regulate transactions and documentation of invoices, delivery receipts, bill of lading, etc.

Back-office billing support from GAC reconciled paperwork for a reputed law firm. Deliverables such as raising requests and posting AR to closing accounts were effectively handled.

Contact us to know our customer success stories

Find Out How Our Accounts Payable Services Can Help Your Business

Liabilities can weigh you down causing your entire financial department to walk the tightrope when audits begin. So don't wait till it's too late. When in doubt, talk to experts at Global Accounting Corp to know what POs are on credit and how much of the outstanding dues are pending in the system. Our team of certified accountants can get all transactions made visible to both ends in the system for maximum transparency so that the positions can be closed at the earliest. Global Accounting Corp has over 17 years of experience in a range of Accounts Payable services and have a loyal client base in 170+ countries globally. Our awareness of the prevailing practices and the latest laws can keep your small business accounts clean in the auditor's eyes.

Get in touch with us today if you're ready to take the next step towards innovation and automation in accounts payable management and compliance.

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Our Customers

Action Accounts
Carole Holding
Banca di Roma
LoyalDog Software
ProfitKeeper
Alliance Test Equipment
MEDOWS CPA
Huntington Learning Center
Darren Brady CPA PC
Crunch Health & Fitness
DCI Furniture
The IT Three
Bookkeeper2Go
ACPAS
Gerstein Fisher

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